Facilities Manager AssistantAt — Search Dog Foundation
The National Disaster Search Dog Foundation (SDF) is a nonprofit organization dedicated to rescuing and training search dogs to partner with first responders in disaster scenarios. As a Facilities Manager Assistant Service-Learning Student from CSUCI, you will support the Facilities Manager in maintaining efficient operations across SDF's campus, including training facilities, kennels, and administrative areas. This role emphasizes inventory management, Safety Data Sheets (SDS) upkeep, stocking and ordering supplies, list creation, reporting on maintenance request fulfillment, protocol development and distribution, and meeting coordination. While hands-on maintenance tasks (such as assisting with repairs or setup) are preferred to provide practical experience, they are not required and can be adjusted based on your skills and comfort level. This internship offers valuable exposure to facilities management in a mission-driven nonprofit, ideal for students interested in operations, logistics, or environmental health.
Key responsibilities include:
· Inventory Management and List Creation: Conduct regular audits of supplies, equipment, and materials (e.g., dog training gear, cleaning products, and facility tools); create and maintain detailed inventory lists, spreadsheets, and databases to track stock levels and usage.
· Safety Data Sheets (SDS) Upkeep: Review, update, and organize Safety Data Sheets for all hazardous materials on site, ensuring compliance with OSHA standards; assist in digitizing and distributing SDS binders or digital repositories for easy access by staff.
· Stocking and Ordering: Monitor stock levels of essential items, prepare purchase orders, and coordinate with vendors for timely replenishment; assist in receiving and stocking deliveries to maintain organized storage areas.
· Reporting on Maintenance Request Fulfillment: Track incoming maintenance requests (e.g., via ticketing systems or logs), compile reports on response times, completion rates, and outstanding issues; analyze trends to recommend improvements in facility upkeep.
· Protocol Creation and Distribution: Develop and revise operational protocols for facilities-related processes (e.g., inventory procedures, emergency maintenance guidelines, or stocking workflows); format documents for clarity and distribute them to relevant staff via email, shared drives, or meetings.
· Meeting Agenda Creation and Scheduling: Prepare agendas for facilities team meetings, safety committee sessions, or vendor discussions; schedule meetings and take notes or follow up on action items.
· Hands-On Maintenance Duties (preferred but not required): Assist in fulfilling maintenance requests, such as minor repairs (e.g., fixing fences, assembling equipment, or basic plumbing/electrical support under supervision), facility setups for training events, or general upkeep tasks like organizing storage areas; participate in on-site inspections or hands-on projects to gain practical skills.
· Other Duties: Support ad-hoc facilities tasks, such as coordinating waste management, assisting with event preparations, or contributing to sustainability initiatives; collaborate with other departments to ensure seamless operations.
Students will be trained and mentored by our facilities team in the areas mentioned, including our current digital systems and safety compliance protocols.
| Hours | Duration |
|---|---|
| 4 | hours per week |