Event CoordinatorAt — California Center for the Arts, Escondido

Skills and Knowledge Interns May Acquire: Sales: - Effective representation of the Center with enthusiasm and professionalism. - Developing communication skills as a liaison between clients and Catering Sales. - Conducting property tours and participating in client meetings. - Handling incoming calls, walk-in inquiries, and distributing leads. - Coordinating and selling various event elements such as décor, linens, and china. - Preparation of trade show collateral, sales packets, and other promotional materials. Event Coordination and Planning: - Facilitating communication between various departments including Catering Sales, Food & Beverage, Banquets, and Accounting. - Coordinating entry-level events and managing house accounts. - Serving as the point of contact and coordinator during assigned events (e.g., weddings, meetings, special events). - Assisting Catering Sales Managers in the planning process from inception to post-event follow-up. - Proficiency in typing, editing, and proofreading correspondence including contracts, BEOs, and letters. - Maintaining a trace file system and monitoring the event calendar. - Assisting with tasks related to estimated invoices, deposits, payments, and ensuring consistency of information. Administration: - Taking ownership of office organization and appearance. - Maintaining account files and updating databases. - Updating projections, estimates, and quotes. - Assisting with marketing efforts and monitoring online platforms. - Contributing to special projects, menu revisions, and other marketing initiatives. - Attending staff meetings as required.