Program Assistant/Coordinator InternAt — Porchlight Community Services Inc
The Program Assistant/Coordinator will play a critical and valued role in ensuring the smooth operation of our office and programs. This position involves administrative tasks, volunteer coordination, donor management, event planning, and community outreach. The ideal candidates will be highly organized, proactive, and passionate about our mission, knowing their contribution is integral to our team.
Responsibilities: Assist with general office tasks such as scanning, filing, answering emails, and managing supplies. Ensure that all office documentation is well organized and easily accessible. Coordinate volunteer schedules, ensuring adequate coverage for all programs and events. Communicate with volunteers regularly to provide updates, answer questions, and ensure they are prepared for their roles. Assist with managing donor relationships, including maintaining donor records, preparing thank-you letters, and processing donations. Help plan and execute special community events, including scheduling, logistics, and volunteer coordination. Assist in setting up and breaking down event spaces, ensuring all materials and equipment are in place. Assist in sourcing food donations and coordinating food rescue operations as needed, including supporting the collection, sorting, and distribution of rescued food to ensure program effectiveness and community impact.
Student interns receive one-on-one training over 2-3 weeks. This personalized training covers our mission, food safety, client service skills, sustainability practices, and hands-on experience in program operations and administrative tasks. This approach ensures interns are well-prepared and supported throughout their time with us.
This position will be required to lift heavy boxes occasionally.
Submit Your Resume and cover letter. If you'd like to Pre-schedule an interview, provide your availability and contact info.
| Hours | Duration |
|---|---|
| 8 | hours per week |