Data and Systems CoordinatorAt — Ascendtials

1. Technical & Digital Skills Outcomes By the end of the internship, students will be able to: ✔ Manage and organize data systems • Maintain clean, accurate spreadsheets for vendors, volunteers, youth participants, and events • Use naming conventions, folder structures, and data hygiene practices • Track attendance, payments, and program participation ✔ Use digital tools to support operations • Navigate Google Workspace (Sheets, Forms, Drive, Docs) • Use CRM-style tools or dashboards (your Vendor Dashboard, intern tracker, etc.) • Support the setup of simple automations (forms → sheets → reports) ✔ Build simple reporting tools • Create weekly and monthly reports • Summarize vendor participation, youth hours, or event metrics • Visualize data using charts or tables 2. Market & Program Operations Outcomes Interns will understand how data supports real-world community programs: ✔ Vendor & Market Operations • Track vendor confirmations, payments, and attendance • Maintain market rosters and booth assignments • Support the creation of vendor lists, maps, and schedules ✔ Youth & Volunteer Tracking • Log service-learning hours • Track youth participation in Passport Program activities • Maintain sign-in sheets and digital attendance logs ✔ Event Support • Collect and organize data from food distributions, star parties, and market events • Support evaluation surveys and feedback forms 3. Communication & Systems Outcomes Interns will learn how to communicate clearly and professionally through data: ✔ Professional Communication • Draft clear updates for staff based on data findings • Communicate discrepancies or missing information • Support team members by providing organized, accessible data ✔ Systems Thinking • Understand how data flows across programs (vendors → markets → reports) • Identify gaps or inefficiencies in systems • Recommend improvements to workflows or tracking methods 4. Problem-Solving & Critical Thinking Outcomes Interns will develop confidence in navigating real operational challenges: ✔ Troubleshooting • Identify errors in spreadsheets or forms • Resolve duplicate entries, missing data, or inconsistencies • Improve data collection methods ✔ Decision Support • Provide insights that help staff make informed decisions • Recognize patterns in vendor attendance, youth engagement, or event turnout 5. Professional & Career Development Outcomes Interns will gain transferable skills they can use in any workplace: ✔ Project Management • Manage weekly tasks and deadlines • Work independently and collaboratively • Maintain organized digital workspaces ✔ Career Readiness • Build confidence using professional tools • Develop communication and documentation habits • Understand how data supports nonprofit operations 6. Deliverables Interns Will Produce By the end of their hours, interns will have created: • A clean, organized data folder for their assigned program • Updated vendor, youth, or volunteer tracking sheets • A weekly or monthly report summarizing key metrics • A simple dashboard or visual summary (if applicable) • Documentation of processes they improved or created 7. Impact on ASCENDtials & MDBA Interns will directly support: • Market efficiency and vendor satisfaction • Youth program tracking and reporting • Food distribution coordination • Astronomy Club and Passport Program data • Grant reporting and organizational transparency They become part of the backbone that keeps your programs running smoothly.