Accounting & Clerical InternAt — Badmaash Restaurant Inc

The Accounting and Clerical Intern will support the accounting and administrative functions of Badmaash Restaurant Group across multiple locations. This position provides hands-on experience with document management, invoice processing, basic accounting support, reconciliation-related tasks, intercompany inventory transfer tracking, data entry, and records organization.

The intern will work closely with the accounting team to scan and upload vendor invoices, organize and maintain financial and administrative records, assist with matching transactions and supporting documentation, and identify and report discrepancies for review. The intern will also assist with tracking food and inventory transfers between restaurant locations by collecting requisition slips, maintaining accurate Excel logs, and helping prepare records for month-end review.

Additional responsibilities may include organizing employee documentation, maintaining digital and physical filing systems, entering recurring expenses and petty cash information into tracking spreadsheets, and preparing paperwork for accounts payable processing.

This is a detail-oriented learning opportunity designed to provide exposure to real-world accounting and administrative processes in a multi-location restaurant business. The intern will be expected to follow established procedures, maintain organized records, and communicate any discrepancies or missing documentation to the accounting team for review

Duties and Responsibilities
Process and organize vendor invoices and supporting financial documentation by scanning, uploading, categorizing, and maintaining records in accordance with established accounting procedures.
Assist with accounting record verification by comparing vendor invoices, receipts, packing slips, and supporting documentation with entries in QuickBooks Online and other internal records. Identify and report discrepancies for supervisor review.
Perform reconciliation support tasks by matching credit card transactions and bank activity with receipts and supporting documentation, identifying missing documentation and unusual items for follow-up.
Maintain Excel-based tracking schedules for intercompany food and inventory transfers between multiple restaurant locations, including recording dates, items, quantities, units, and sending and receiving locations.
Assist with the month-end review of intercompany transfer records by verifying that transfers are supported by appropriate documentation and preparing organized schedules for management review and potential accounting adjustments.
Support accounts payable preparation by organizing vendor invoices and supporting documents by location, date, and vendor and preparing documentation for the accounting team's payment processing workflow.
Enter and maintain financial data in spreadsheets, including recurring expenses, petty cash activity, and other assigned accounting-related records, while following established data accuracy and documentation standards.
Organize and maintain digital and physical accounting records using consistent naming conventions and filing systems to ensure documents can be efficiently retrieved for accounting review and operational purposes.
Assist with the review and organization of administrative and personnel documentation while maintaining confidentiality and following established recordkeeping procedures.
Participate in regular meetings with the accounting supervisor to discuss assigned work, review discrepancies, receive feedback, ask questions, and connect practical assignments with accounting concepts and the internship learning outcomes.

These duties are directly designed to help the student demonstrate competency in accounting procedures, financial documentation, reconciliation support, spreadsheet analysis, intercompany recordkeeping, accounting software, accuracy, organization, professional communication, and problem identification.

The student will receive structured training and ongoing supervision throughout the internship to support the identified learning outcomes.

Initial orientation: The student will receive an initial orientation covering the company, workplace policies, professional expectations, confidentiality, organizational structure, and the accounting processes used across Badmaash Restaurant Group's locations.

Job-specific training: The accounting supervisor will provide hands-on training on document organization, invoice processing, filing procedures, reconciliation-related tasks, intercompany transfer tracking, and the use of QuickBooks Online and Microsoft Excel. The student will be provided with examples, templates, checklists, and work samples to understand expected procedures and standards.

Task overview and demonstration: Before beginning new assignments, the supervisor will explain the purpose and accounting context of the task, demonstrate the process when appropriate, and review the expected outcome. The student will initially observe and practice under guidance before independently completing assigned work.

Weekly one-on-one mentorship and feedback: The student will meet with the supervisor on a regular weekly basis to review completed work, discuss questions and challenges, receive feedback, and connect assigned tasks to accounting principles and the internship learning goals.

Ongoing review and skills development: The student's work will be reviewed periodically for accuracy and consistency. When discrepancies or issues are identified, the supervisor will use them as learning opportunities by discussing the cause, reviewing the appropriate procedures, and guiding the student through the resolution process.

1. By the end of the academic internship, the student will be able to accurately process and organize financial and administrative documents, including vendor invoices, receipts, requisition slips, and supporting records, using established filing and documentation procedures.

2. By the end of the academic internship, the student will be able to apply basic accounting and reconciliation principles by matching invoices, receipts, credit card transactions, and other supporting documentation and identifying discrepancies for review.

3. By the end of the academic internship, the student will be able to maintain and analyze intercompany transfer records by accurately tracking inventory and food transfers between multiple business locations using Excel and other accounting records.

4. By the end of the academic internship, the student will be able to develop proficiency in professional accounting software and spreadsheet tools, including QuickBooks Online and Microsoft Excel, to support data entry, recordkeeping, and accounting-related reporting.

5. By the end of the academic internship, the student will be able to demonstrate professional workplace skills, including attention to detail, accuracy, organization, communication, and the ability to identify and appropriately report missing or inconsistent financial documentation.