To inspire philanthropy and be a catalyst for strengthening communities throughout Monterey County.
Program Information Scope of responsibilities:
This position supports the coordination, communications, and recruitment and enrollment for the LEAD Institute, including special issues and logistics with LEAD participants as well as special projects for the CNE. Non-LEAD projects may include review and analysis of grant evaluation reports, special research projects, and others to be determined. Tasks may involve record keeping and tracking information, logistical support, communication, research, planning, administration, promotion, production, delivery, evaluation, and reporting of diverse recurring and one-time activities for the CNE, and on occasion general administrative support of the Foundation’s programs and operations. The Program Assistant works under the supervision of Leadership Development Specialist, and in close coordination with the CNE’s Director.
This position involves flexible hours because meetings and program activities may occur (rarely) outside of normal office hours and in various locations, such as Salinas. The schedule can be negotiated to some degree to fit the PA’s other commitments, and once established, typically consists of two 4-hour days each week on a regular schedule and one 8-hour Friday per month onsite at LEAD Institute. The PA’s primary work location is the Community Foundation office in Monterey, although occasional travel might include other areas of Monterey County.
Previous CNE Program Assistants have considered the position relevant and highly educational, with a respectful and active team approach. Several have used projects from their work at CNE for capstone or course projects.
Detailed responsibilities:
1. Arrange in advance for the locations, facilities, activities, presenter needs, resources, materials, and refreshments for scheduled outreach/recruiting presentations, workshops and seminars. Attend the programs as needed to set up, support facilitation, assist with activities and clean up.
2. Maintain LEAD Resource Library (Google drive).
3. Varied tasks, which may include research of best practices of other programs or other related topics, small project evaluations, small writing assignments and other short-term tasks, presentations, and projects.
4. Record and track applications or registrations and follow up with applicants as needed.
5. Coordinate staff and committee meeting schedules and produce meeting notes to ensure thoughtful and reasonable planning, timely preparation, complete documentation, and coordination of programs.
6. Coordinate with seminar presenters, coordinators and participants on development and completion of the multi-faceted learning program activities.
7. Respond promptly to walk-in, telephone, mail and e-mail inquiries about the LEAD Institute.
8. Compose and/or type, photocopy, compile, and distribute program correspondence, invitations, forms, packets of program handouts, and other items as requested.
9. Monitor correspondence, receipt of progress reports and evaluations, application materials and assignments, and payment schedules and produce written summaries as requested.
10. Coordinate the taking and archiving of digital photos or video during programs for subsequent use in publicity and reports.
11. Maintain up-to-date paper and electronic files, backing up, purging, and reorganizing as requested.
12. Maintain a flexible work schedule, as workshops and events may occasionally occur outside of normal office hours, including evenings (not likely to exceed 2 evenings per semester.)
13. Other duties as assigned.
Desired Intern Characteristics: Self-motivated with the ability to work independently, and see projects through to completion. Ability to successfully network and build respectful relationships with local leaders and organizations from diverse backgrounds in a variety of settings. Integrity and strong listening, interpersonal, networking, and customer service skills.
Interprofessional opportunities available for the student: Opportunity to interact with staff and volunteers from a broad range of nonprofit organizations. Chance to participate in workshops, webinars and trainings for a nonprofit audience.
the following CHHS Competencies that the student will be exposed to:
- Information Management
- Personal & Professional Communication
- Professional Development
Salinas Office:
945 S Main St. #207 Salinas, CA 93901