Human Resources InternshipAt — Ontario-Montclair School District

Job Description: Human Resources Intern

GENERAL PURPOSE

Under supervision of the Human Resources Coordinator, the Human Resources Intern will assist with various technical and administrative tasks in support of the District’s human resources programs for both certificated and classified staff. The intern will help prepare and maintain personnel records, files, and reports; assist with the recruitment and employment processes for the District; provide information and support to District staff and the public regarding personnel matters; and perform related duties as assigned.

DISTINGUISHING CHARACTERISTICS

The Human Resources Intern is an entry-level position designed to provide exposure to various aspects of human resources within a school district. The intern will gain hands-on experience by assisting with tasks related to recruitment, employment processing, employee records maintenance, and general administrative support. Supervision and guidance will be provided to ensure successful completion of tasks and to facilitate learning.

ESSENTIAL DUTIES AND RESPONSIBILITIES

The duties listed below are intended as examples of the work that may be performed. The omission of specific duties does not exclude them from the internship if they are similar, related, or logical assignments.

1. Assist with a variety of personnel and administrative support duties related to recruitment, selection, employment processing, employee substitution, and separation.
2. Provide information and assistance in person or over the phone to District staff and the public regarding basic personnel matters and procedures.
3. Support the recruitment process by helping to prepare recruitment materials, post position openings, and assist with the scheduling of interviews.
4. Help review applications for completeness and eligibility, and assist with the scheduling of interviews and applicant testing.
5. Assist with typing, formatting, and distributing a variety of documents including correspondence, forms, and reports; help maintain and update records and databases.
6. Assist with maintaining confidential employee personnel files and records.
7. Provide general office support including photocopying, mail distribution, and other clerical duties as needed.
8. Assist department management and staff with special projects as needed.

QUALIFICATIONS

Knowledge of:

1. Basic principles and practices of human resources and office administration.
2. Basic data-gathering and record-keeping techniques.
3. Principles of customer service and telephone etiquette.
4. Standard business software, including word processing and spreadsheets.

Ability to:

1. Operate a computer using word processing and other business software.
2. Organize, set priorities, and manage time effectively.
3. Communicate effectively, both orally and in writing.
4. Maintain confidentiality and work with discretion.
5. Establish and maintain effective working relationships with District staff and the public.

Education, Training, and Experience:

Currently enrolled in a relevant program (e.g., Human Resources, Business Administration, Public Administration) and seeking practical experience in the human

Orientation (First Week):
Introduction to HR: Overview of the department, key personnel, and intern's role.
Policy Overview: Basics of HR policies and confidentiality.
Workplace Guidelines: Tips on workplace behavior and communication.
Mandated Online Trainings: Required of all employees, Mandated Training, Sexual Harassment
Ongoing Training:
Weekly Training Sessions: Short sessions on specific HR tasks like hiring or record-keeping.
Shadowing: Observe experienced HR staff during important activities.
Project Work: Small independent projects with regular feedback.
Mentoring and Debriefing:
Weekly Check-Ins: Regular meetings with a mentor to discuss progress and get advice.
Monthly Reviews: Sessions to reflect on experiences and learning.
Final Review: A summary of achievements and feedback at the end of the internship.
Additional Support:
Open-Door Policy: Interns can ask for help or advice anytime they need it, ensuring they feel supported throughout their internship. resources field.

Working Conditions:

This is an internship position. Hours may vary depending on the intern's availability and the needs of the District. The position is ideal for someone looking to gain experience in human resources and public administration.

Learning Outcomes for Human Resources Intern:

HR Process Knowledge:
• Learn the basics of key HR tasks like hiring, onboarding, and employee management.
Administrative Skills:
• Improve skills in using software for data entry, record-keeping, and creating reports.
• Develop organizational abilities through tasks like scheduling and maintaining files.
Communication:
• Enhance communication skills by interacting with staff and the public, both in writing and verbally.
Customer Service:
• Gain experience in helping others with HR-related questions and providing good customer service.
Recruitment Experience:
• Learn the steps involved in recruiting, from posting jobs to reviewing applications and scheduling interviews.
Organization and Time Management:
• Improve your ability to manage time and prioritize tasks in a busy work environment.
Confidentiality and Ethics:
• Understand the importance of keeping employee information private and handling it ethically.
Career Development:
• Gain practical experience in HR, laying the groundwork for a future career in this field.