Human Resources InternAt — MKS Instruments

A Day in Your Life at MKS:

As an Undergraduate Intern / Co-op, you will partner with the Human Resources team to support the daily operation of the Irvine facility through collaborative and meaningful work.  In this role, you will report to the Sr. Manager of Human Resources.

You Will Make an Impact By:

• Focusing on 3-4 Human Resources continuous improvement projects to be discussed and assigned at the beginning of the internship
• Supporting the onboarding process by preparing orientation materials and assisting new hires
• Assisting with exit interviews and offboarding procedures, and discovering more about how the HR department can optimize retention
• Supporting employees by providing answers to questions and assisting with issue resolution
• Helping prepare and distribute HR communications
• Participating in the organization and coordination of HR events, training sessions, and meetings
• Helping compile and analyze HR metrics and reports
• Electronically filing HR documents and other HR administrative responsibilities

Skills You Bring:

• Enrolled in a Bachelor's Degree program for Human Resources Management, Business, or another related field
• Experience working in an office or manufacturing environment preferred
• Proficiency in MS Office, well-developed computer skills, and the ability to complete administrative tasks efficiently
• Must possess well-developed communication skills and be a good team player
• Qualified candidate must be US Persons 
• Relocation and temporary housing benefits are not available for this position

Physical Demands and Working Conditions:

• Will perform activities such as sitting, standing, or typing for extended periods of time
• Must be able to communicate information and ideas so others will understand
• Will primarily work in an indoor office and manufacturing environment, with some outdoor settings

Compensation and Benefits:

Hourly Pay: $19.00 to 25.00 per hour. This is a good faith estimate of the expected salary for this position, based on a wide range of factors including qualifications, experience and training, operational and business needs and other considerations permitted by law. At MKS, it is not typical for an individual to be hired at or near the top of the range for the role.

Benefits: MKS offers a benefits package for interns/co-ops working at least 20 hours per week, including 11 paid holidays, sick time, and 15 paid vacation days accrued on a biweekly basis.

The application period for the intern/co-op position is estimated to be through the end of March 2025; however, this may be shortened or extended depending on business needs and the availability of qualified candidates

MKS is an equal opportunity employer, including disability, veteran status and all categories protected by law. Please review our EOE statements for additional details.

Tasks:

• Four Human Resources continuous improvement projects: Form I-9 audit/reverification, electronic employee file retention process, help create an IT mobile phone procedure and communication plan, and be a team member on a workers compensation project utilizing prior internship experience.
• Job shadow and then participate in the new hire onboarding process (materials, facilitate orientation, etc.)
• Sit in on employee relations discussions to understand investigation best practices, note taking, etc.
• Job shadow to learn and answer day to day employee questions and assist with issue resolution
• Learn proper/company email communication techniques, and prepare and distribute HR communications
• Coordinate and support company activities/events to support company culture and morale.

Training:

The student will attend a new hire orientation and benefits orientation upon starting the internship. In addition, there will be weekly one-on-one meetings with the mentor, almost daily interaction with an assigned “buddy,” and daily job shadowing with another Human Resources employee. Throughout the 3-month internship, the student will interact with other interns and participate in monthly intern events/education such as Inclusion and Belonging, overviews of MKS’ three business divisions, a meeting with the CEO called School to CEO, and a 5-minute final presentation to summarize the student’s internship activities.

Learning Outcome:

By the end of the academic internship, the student will have experienced Human Resources Generalist activities and be able to confidently perform in these functions post internship. In addition, through continuous improvement projects, the intern will have learned Form I-9 requirements and the audit/reverification process, requirements of hardcopy and electronic employee file retention, how to process map and communicate procedures, and the internal/external workers compensation process.