Softball Director of Operations InternAt — CSUF - Athletics

This letter is to verify that Colby McClinton will be completing internship hours under my supervision as part of her role with the Cal State Fullerton Softball program. In this position, Colby will be assisting with a variety of office and program-related duties that contribute to the daily operations of the team.
Her responsibilities will include, but are not limited to, the following:
• Cleaning and maintaining the office space
• Organizing supplies and equipment
• Logging and tracking receipts
• Sorting and filing documents
• Assisting with team communication
• Preparing materials for practices, meetings, and events
• Updating spreadsheets and databases
• Helping with inventory management (uniforms, equipment, etc.)
• Supporting event setup and breakdown for team functions
• General administrative support as needed

Learning Outcomes  

By the conclusion of the internship, Colby McClinton will possess the ability to effectively apply office administration skills through the execution of daily tasks, which include organizing, maintaining records, and updating databases to enhance our program operations. The intern will play a vital role in facilitating team communication and event preparation by coordinating materials, supporting logistics, and contributing to the overall efficiency of program functions. Furthermore, they will exhibit organizational and inventory management capabilities by diligently tracking uniforms, equipment, and other resources.

In addition, the intern will cultivate professionalism and time-management skills by demonstrating reliability, punctuality, and effective prioritization of tasks within a dynamic team environment. Ultimately, Colby McClinton will refine their critical thinking and problem-solving abilities by identifying operational challenges and proposing viable solutions to promote the success of the softball program.

Training  

The intern will exhibit the desired learning outcomes by executing routine administrative tasks, which include filing documents, organizing supplies, logging receipts, and updating spreadsheets and databases to facilitate daily operations. They will aid in team communication by preparing materials for practices and meetings, assisting in the distribution of information, and supporting the coordination of team-related correspondence. Furthermore, the intern will play an essential role in event preparation and logistics by setting up and dismantling equipment and materials required for practices, meetings, and team functions.

Additionally, the intern will be responsible for managing inventory by tracking uniforms, equipment, and supplies, ensuring that accurate records are maintained to guarantee operational readiness. Throughout the duration of the internship, the individual will demonstrate professionalism through punctuality, effective communication, and timely completion of tasks, while also applying critical thinking skills to identify operational challenges and propose or assist in the implementation of practical solutions.

Tasks/Duties  

The intern will demonstrate the learning outcomes by…
- Performing administrative tasks such as filing, organizing supplies, logging receipts, and updating spreadsheets and databases.
- Assisting with team communication by preparing materials, distributing information, and supporting the coordination of team-related messaging.
- Supporting event operations by helping with setup and breakdown for practices, meetings, and team functions.
- Managing inventory by tracking uniforms, equipment, and supplies, and maintaining accurate records.
- Demonstrating professionalism through punctuality, effective communication, and timely completion of assigned duties.
- Applying problem-solving skills to identify operational challenges and assisting in the development of practical solutions.