AP ClerkAt — Spyglass Corporate Services Group

An Accounts Payable Clerk is responsible for processing vendor invoices, ensuring accurate coding, and preparing payments in a timely manner. They reconcile vendor statements, resolve discrepancies, and maintain organized records of all payables transactions. This role supports cash management and financial accuracy by ensuring obligations are recorded and paid according to company policies and terms.

Tasks

The student will support the Accounts Payable function through a combination of hands-on transactional work and analytical tasks. Key duties will include reviewing and entering vendor invoices with proper coding and approvals, assisting with three-way matching of purchase orders, receipts, and invoices, and preparing payment batches for review. The intern will reconcile vendor statements, investigate and resolve discrepancies, and communicate with internal departments and external vendors to ensure accurate and timely processing.
In addition, the student will help maintain organized financial records, support month-end close activities related to accounts payable, and assist in identifying process improvements within the AP workflow.

The role will also include exposure to accounting systems and reporting tools, allowing the student to analyze data, track aging reports, and contribute to ensuring compliance with company policies and internal controls.

Training:

During this placement, the student will receive a structured onboarding that includes a general employer orientation covering company policies, systems, and workplace expectations. The intern will participate in job shadowing and performance with experienced Accounts Payable staff to learn invoice processing, coding, and payment workflows, supported by step-by-step work samples and documented procedures. Ongoing development will include weekly one-on-one meetings with a mentor, hands-on training in accounting and ERP systems, and periodic reviews of assigned tasks to provide context, reinforce learning, and assess progress.

Learning outcome:

1) Learn how to navigate an advanced ERP system. In this case Oracle R12.
2) Learn how to process invoices including two way and three way matching.
3) Reconcile vendor statements
4) Identify and resolve AP discrepancies