Clerical Aide for Probation Department

Clerical Emphasis - Typical Tasks

• Maintain alphabetic and numeric files by retrieving and filing a variety of documents;
• Search files for specific information;
• Monitor files for completeness and propriety;
• Receive, segregate, and route mail;
• Order, receive, log and distribute supplies, and monitor inventory;
• Compile information and data necessary for the preparation of various departmental reports;
• Maintain routine operational records by transferring, coding and indexing data;
• Answer the telephone, take messages, and meet and assist the public;
• Perform a limited amount of typing incidental to other tasks; and
• Input data into an automated computer system.

Community Partner Emphasis - Typical Tasks

• Meet regularly with designated population;
• Provide support and guidance based on life experience;
• Act as a liaison between designated population and public entities;
• Provide information and referrals regarding services available within the community;
• Create, plan and carry out activities that provide information, encouragement and support;
• Participate in meetings, outreach events and give public presentations;
• Keep accurate records;
• Complete necessary paperwork timely and accurately; and
• Input data into an automated computer system.

• A combination of training and experience sufficient to gain the requisite knowledge, skills and abilities required.

SKILLS AND ABILITIES

• Follow oral and written instructions;
• Accurately perform a wide variety of clerical work of routine to average difficulty;
• Learn the operation of office equipment related to the job; and
• Deal with the public in a tactful and courteous manner.

KNOWLEDGE

• Proper usage of grammar and punctuation;
• Alphabetic and numeric filing methods;
• Basic mathematics; and
• Modern office procedures and practices.

• A safe community
• A healthy community
• A strong local economy
• Effective partnerships
• Efficient delivery of public services