Arboretum Event Facility InternAt — Arboretum and Botanical Garden at Cal State Fullerton

The Arboretum Event Facility Intern will support the Arboretum Event Facility Manager in bringing private and corporate facility rental events to the Arboretum.  The Arboretum is a self-support department and relies on facility rental revenue to help support the daily operations at the Arboretum.  Interns will work with vendors, help schedule site visits, work with event setup, event detailing and client follow-up.

Tasks:

1. Develop a complete understanding of the requirements for event coordinator from sales process to day of event.
2. Research vendors and process necessary insurance, diagramming and scheduling, day of coordination for events.
3. Schedule site visits for sales manager.
4. Schedule logistics for day of event.
5. Schedule event support as needed.
6. Process the event start to finish including deposits, vendor monitoring and client follow-up.

Training:

1. Job shadowing.
2. Weekly one-on-one update meetings with mentor.
3. Working with event staff and learning the day-of-event procedures.
4. Training literature

Learning Outcome:

1. Develop a complete understanding of the requirements for event coordination from the sales process, to day-of operations.

2. Research vendors and process necessary insurance, diagraming and scheduling, day-of coordination of weddings and university events.

3. Schedule site visits when needed for sales manager, and schedule day-of logistics.

4. Develop content for event materials, update collateral materials, incentives, newsletters.

5. Schedule personnel as needed across all functions of an event – including set-up / day-of coordinators / kitchen and audio-visual.

6. Work with day-of event staff overseeing events working with clients to meet and exceed expectations for event.