Logistics & Operations Team InternAt — Every Body Deserves Love Inc.

Logistics & Operations Team Purpose:

This team is the behind-the-scenes backbone of Every Body Deserves Love (EBDL). From managing supplies and coordinating event logistics to transporting materials and setting up outreach booths, this team ensures every program and event runs smoothly and efficiently.

Key Responsibilities:

• Coordinate event setup, breakdown, and on-site logistics

• Manage inventory, storage, and distribution of EBDL supplies and merchandise

• Oversee shipping, transportation, and vendor coordination for event materials and equipment

• Maintain organization of EBDL’s storage unit and packing systems

• Collaborate with all teams to ensure materials and tools are ready for workshops, fundraisers, and outreach booth

\ud83d\udcbc Intern Roles on This Team:

\ud83d\udd39 Operations Intern

Supports overall event logistics, helping plan and execute setup, breakdown, load-in/load-out, and material prep. Ensures smooth flow and communication during live events.

\ud83d\udd39 Inventory & Supply Coordinator Intern

Tracks materials, manages inventory databases, and prepares supply kits for upcoming workshops, Self-Love Booths, and merchandise sales. Coordinates with other teams to anticipate needs.

\ud83d\udd39 Facilities & Transportation Intern

Assists with organizing the storage unit, preparing vehicles for events, managing vendor deliveries, and ensuring transportation needs are met for both people and materials.

Tasks:

Student Duties – Logistics & Operations Team (EBDL)
\u2728 Event Logistics Coordination
Assist in the planning and execution of event setup and breakdown for workshops, tabling events, and community outreach programs (e.g., Self-Love Booths, Cornhole Tournament, Wellness Days)

Follow and contribute to the creation of run-of-show documents, floor plans, and setup diagrams

Manage the loading, unloading, and transportation of event materials and supplies to and from venues

\u2728 Inventory Management & Supply Tracking
Maintain and update inventory databases and spreadsheets (Google Sheets or Airtable)

Prepare and organize supply kits and material boxes for events, workshops, and merchandise sales

Track outgoing and incoming materials, ensuring all supplies are accounted for and restocked as needed

Collaborate with the Communications Team to ensure accurate packaging and branding of materials

\u2728 Storage & Facilities Organization
Organize and maintain EBDL’s storage unit, ensuring safe, accessible, and labeled inventory systems

Conduct regular audits of supplies to ensure readiness and prevent shortages

Develop strategies to improve storage layout and inventory flow

\u2728 Transportation & Shipping Coordination
Coordinate transportation schedules and vehicle loading plans for event materials

Assist with delivery and pickup of items (with support/supervision if needed)

Research and manage shipping logistics for merchandise or resource kits sent to schools, donors, or event partners

\u2728 Cross-Team Communication & Support
Work closely with the Events, Communications, and Admin teams to fulfill operational needs before, during, and after events

Provide regular updates and status reports during team check-ins and mentor meetings

Support the team in troubleshooting logistical challenges or last-minute adjustments with flexibility and professionalism

\u2728 Documentation & Evaluation
Document logistics processes and provide feedback to improve systems

Participate in post-event debriefs to assess what went well and what can be improved

Contribute to the development of checklists, packing guides, and procedures for future interns or volunteers

\ud83d\udca1 These duties demonstrate the student’s ability to:
Manage and execute complex event operations

Apply organizational and systems thinking skills

Collaborate across departments in a professional setting

Utilize digital tools for tracking, scheduling, and inventory control

Solve real-world logistical challenges with attention to detail and accountability

Training:

Training Provided During Placement
1. General Orientation (Mandatory)
Overview of EBDL’s mission, internship structure, expectations, and communication norms

Introduction to EBDL’s event types and operational needs

2. Weekly One-on-One Mentor Check-Ins
Personalized feedback, progress updates, and leadership coaching

Opportunity to reflect on performance and develop project ownership

3. Skills Workshops & Team Trainings
Event Logistics & Setup 101: Tables, signage, tech needs, safety

Inventory Management Basics: Google Sheets, checklists, labeling, packing

Storage Organization & Transport Planning: Vehicle loading, vendor coordination

Emergency Preparedness & Problem-Solving: On-the-spot troubleshooting and communication

4. Work Samples & Tools
Access to logistics planning templates, vendor lists, inventory logs, and supply checklists

Sample run-of-show documents and setup diagrams

5. Task Contextualization & Leadership Development
Explanation of how each logistical task connects to EBDL’s larger mission and event success

Opportunities for interns to take the lead on individual event assignments

Learning Outcome:

Learning Goals
By the end of the academic internship, the student will be able to...

Effectively manage logistics and operations for nonprofit programs and events, including setup, breakdown, and inventory distribution.

Demonstrate organizational and project management skills through tracking supplies, managing vendor relationships, and coordinating transportation needs.

Apply systems thinking to improve workflows, enhance event efficiency, and solve logistical challenges.

Utilize digital tools and documentation to support real-time coordination, inventory tracking, and logistical planning.

Collaborate professionally across departments to meet operational needs and ensure seamless event execution.